We all want to start thinking about winding down for the Christmas holidays, but give yourself some peace of mind over the break by getting a few things done in Term 4 so you hit the ground running in 2023.
Here’s our top 10 tips:
Where would we be without our wonderful volunteers?
If you haven’t already started your recruitment program for 2023 it’s time to get planning!
Terms 4 and 1 are ideal times to recruit volunteers from the new families who are joining your school community. So make the most of any opportunities that come up to connect with them. You could attend and hand out a flyer at parent information sessions and prep orientation events or ask the school to include the flyer in school book packs, just to name a few.
Check out our great volunteer resources here.
2. Set goals for 2023
Set goals for 2023 and have them endorsed by the parent body or school.
Include both financial and service goals, e.g. amount of net profit, pricing structure to be used, changes in the type of food to be served, and staffing and volunteer levels. This will give you information to report against throughout 2023 and is a great tool to have if your managing body request ongoing information.
If you’re not sure where to start, check out our sample Tuckshop Goals and Objectives information sheet.
3. Stock control
We don’t need to tell you the importance of stock control, but it’s often overlooked and may impact on how the tuckshop’s performance for 2022 is recorded.
Run stock levels down and make sure your stocktake is costed and included in the tuckshop figures.
4. Prepare a budget for 2023
Prepare a budget for 2023. You will need a complete years’ worth of financial data so you have an accurate starting point. Don’t forget to include contingencies for equipment and training.
This will be useful for measuring the tuckshop’s performance throughout the year.
Check out our Finance Resources for more tips and information.
Need additional assistance with your finances? We offer a free financial advisory service, and it’s FREE for members.
5. Review suppliers and pricing
Review your suppliers and check your pricing; both what you pay for stock and what you are selling it for.
Check your invoices so you can see what increases occurred and anticipate this for next year by building this into your pricing structure.
Also, do some spot checking of prices for key product lines, e.g. free flow chicken meat, ham and bottled water with competitor suppliers to check you are on a good deal and being looked after by your current suppliers.
Don’t forget the Department of Education has a Standing Offer Arrangement that includes a number of suppliers.
6. Plan your 2023 Menu
Research and plan your Term 1, 2022 menu. The menu controls the heart and soul of a tuckshop operation – it’s all about the food!
When planning your new menu try brainstorming with some of your students and volunteers.
It is important to also consider your capacity for making items on site, the nutritional needs of students and how to create interest in the menu through marketing activities.
Ensure you cost the menu effectively to ensure financial goals can be met.
Once you have developed your menu, run it by the QAST team using our Menu Health Check service. It’s FREE for members!
7. Equipment maintenance
Carry out a maintenance check of all equipment, including safety tag testing.
Make sure your cleaning schedule is reviewed and updated and that a thorough clean is carried out on the entire facility and all equipment. This includes fridges, freezer, ovens, counter tops, storage room and roller shutters.
This is also a good time to book in any pest control required to occur over the holidays.
8. Get organised early
Get organised early and hit the ground running in 2023. This is the time to place your back to school orders for delivery in week one of the school term. There is nothing worse than having those niggling thoughts in your last week of holidays about what you have to do before school starts back.
9. Forward plan
Get a head start and plan for events occurring in 2023. Take into consideration QAST training courses, grant opportunities and funding rounds; opportunities to hold theme days (e.g. major sporting events, Easter, and celebrations held in your area), school events such as sport and swimming carnivals, and other special events throughout the year, as well as Recipe of the Year and Tuckshop Day celebrations.
Recognise the efforts of everyone that has contributed throughout the year by having a get-together. This could be as simple as a gathering in the local park after school to include families or a more formal celebratory meal at a local restaurant.
Whatever you choose, ensure you make the event as inclusive as possible so that all staff and volunteers have the opportunity to attend.
Above all, enjoy your holidays and remember to take some well-deserved downtime.